Booking Information and Hire Charges
To check if a date is available, please visit our availability calendar http://www.wheatsheafhall.org.uk/hall-availability/. YOu can request a quotation to use the hall using this form: http://www.wheatsheafhall.org.uk/bookings/request-a-quotation/. If you’re happy with your quotation, you’ll need to complete a booking form here: http://www.wheatsheafhall.org.uk/booking-form/
Bookings will be confirmed in writing once the signed application form and the deposit have been received. We will only hold bookings for 7 days without a deposit. To secure your booking, return your completed booking forms and deposit within 7 days of making the booking.
Deposits must be received by cheque or cash at the time of booking for both one off and regular bookings and are in addition to the hire cost. If the event is less than 28 days at time of booking both the deposit and the full fee must be paid in cash. Any Damage will be paid for out of the deposit and the balance returned by cheque no earlier than 7 days after the booking, in line with the terms and conditions of use and hire. Deposits for ongoing bookings will last for the duration of the bookings.
Payment in full must be made at least 28 days before the date of the booking. If full payment is not received by this time the booking will be cancelled. Payments can be by cheque or cash. Please make cheques payable to: Wheatsheaf Hall Management Committee.
NatWest Bank/Wheatsheaf Hall Management Committee – Account number: 64670325 – Sort Code: 60-20-31
Setting Up and Cleaning
The booked hall must be left in the condition it was found. Setting up and clearing away of tables and chairs and clearing any mess made during the hire period is the responsibility of the hirer and should be done within the booking time. If additional clearing or cleaning is required or the building is not vacated by the end of the booked time the costs will be taken from the deposit.
Wyvil or Mawbey residents and Community Group rate
A reduced rate is available for local residents on the above estates. Two proofs of residence such as a rent book / utility bill dated within the past 3 months will be required at time of booking if requesting the reduced estate residents rate. It is not possible to book the hall at the reduced rate on behalf of people who do not live on either Wyvil or Mawbey Brough Estates. In line with the terms of conditions of use and hire if this happens the deposit will be used to make up the revenue lost and the committee have the right to refuse future bookings.
In the case of community groups or registered charities, a copy of the group’s constitution will be required at the time of booking. It is not possible to book the hall at the reduced rate on behalf of others who are not community groups. In line with the terms of conditions of use and hire if this happens the deposit will be used to make up the revenue lost and the committee have the right to refuse future bookings.
The shared kitchen on the ground floor can be used if booked in advance. An additional £50 deposit is needed if use of the kitchen is required. There is a 6 hob gas cooker with large oven, a fridge freezer, microwave and 2 sinks. We are unable to provide crockery or other kitchen equipment.
Cancellations of Bookings
If you wish to cancel your hire, you must inform us in writing. If you give more than 14 days notice, Wheatsheaf Hall will refund you everything that you have paid. If you give less than 14 days notice, Wheatsheaf Hall will repay the hire charge but keep the deposit.
Terms and Conditions of Use and Hire
Please read the Terms and Conditions carefully before making a booking as they form the basis of the contract between the Hirer and the Wheatsheaf Hall.
Opening and Closing times
The rooms can be hired between the hours of 9am to 11pm. The building must be vacated by 11pm
Viewing the Building
Tuesdays and Thursdays between 1000 and 1200 are available for viewing the hall. If you want to view outside these hours, please make an appointment.
Main Hall – 200 standing 165 seated
Small Hall – 45 standing, 30seated
There is no parking outside the hall, local roads can be used. Items can be dropped off and the vehicle parked locally.
Acoustic music is preferred. Amplified music must not be audible from outside the building or disturb other users.
We will only accept party bookings for individuals aged up to 12 years and over 21 years.
The hall is a Grade II listed building. Blue Tac only to be used to attach decorations. No sticky tape or nails/pins.
Candles can be used if they are in containers with the flame lower than the top of the container.
Under no circumstances are any helium canisters allowed in the building, and no helium balloons are permitted.
Main Hall – 10 5 X 3 ft & 2 3ft square tables
Main Hall – 4 Trestle tables
Small Hall – 2 5 x 3 ft & 2 small 3ft square tables
Setting up Equipment /Decorations
Any setting up of equipment/decorations/etc need to be done within your booked time. If you want to set up the day before you need to hire the venue for the time you are setting up and for the duration of time your equipment is on site.
Deliveries of Goods / Storage
It is not possible to have your goods delivered to the hall in advance of your hire or for any of your goods or equipment to be stored at the hall either before or after your event
Insurance is required for ALL events.